** This is a sample document and does not represent legal advice. Please consult an attorney in your State for applicable laws. [coin] stands for company identifier, such as initials. ***
WEBSITE PRIVACY POLICY
[your company] ("[coin]") is committed to respecting
the privacy concerns of
its visitors to [your website] ("the Website"). [coin] has
created this
privacy policy (the "Policy") to establish guidelines that will govern
the collection, use,
protection and disclosure of the personal and non-personal information of
its visitors.
[coin] collects three kinds of information from this Website: (1)
your voluntarily provided
personal information; (2) anonymous non-personal information; and (3) "cookie" based
information.
(1) Personal Information: [coin] does not automatically
collect personal information,
such as name, address, phone number, email address and other personally identifiable
information, from its visitors ("Personal Information"). From time
to time, [coin] will collect Personal Information that is voluntarily
provided by its visitors in filling out contest entry forms and subscribing
to newsletters and other activities carried out on the Website.
[coin] will only collect and use such Personal Information solely
for the purpose(s)
disclosed by [coin] at the time of collection and only after the
visitor has voluntarily
agreed to such collection and use, by checking "I agree" on the online
form or in writing if
entering via faxed or mailed form. [coin] also sometimes use email
addresses that have
been voluntarily provided by its visitors to respond to visitors who communicate
with us,
to inform winners of contests or to subscribe to newsletters. All emails from
[coin] to its
visitors include instructions on how to discontinue receipt of emails, newsletters
and
other communication from [coin] and visitors can discontinue such
communication at
any time. Email addresses from visitors who wish to discontinue receipt of
[coin]’s
emails will be removed from [coin]’s distribution list and
data bases. All Personal
Information that may identify a visitor and has been collected with the visitor’s
consent
by [coin] is not disclosed in any identifiable form to any other
party outside the company
except for the fulfillment of the specific purpose identified to the visitor
at the time of
collection. However [coin] may disclose such information in anonymous,
aggregated
and non-personally identifiable form to other parties for marketing, advertising
or other
purposes and to better understand visitor’s use of the Website. At any
time, a visitor
may send an email to [privacy issues e-mail address] to request
that Personal
Information be changed, removed or updated in [coin]’s databases.
Visitors should exercise caution when they disclosed personally identifiable
information
on bulletin boards or chat rooms on this Website or any other website. Such
areas are
accessible by anyone and may result in the visitor receiving unsolicited messages
from
other people and/or companies. Although [coin] is committed to protecting
the Personal
Information provided to it by its visitors in compliance with this Privacy
Policy, it cannot
guarantee the security of information, whether personal or otherwise, that
visitors
disclose online to publicly accessible bulletin boards or chat rooms.
(2) Anonymous Non-Personal Information: When visitors visit the Website, anonymous, non personal information about their visit is automatically collected. Such information may include the length and date of the visit, how the visitor navigated the Website, what pages the visitor viewed, the type of browser being used by the visitor, the type of operating system used by the visitor and the domain name of the visitor’s Internet service provider. [coin] uses this Anonymous Non-Personal information to track the success of its Website with its visitors and to better tailor the Website to visitors’ needs and interests. This Anonymous Non-Personal Information may be shared with other parties, such as broadcasters, advertisers, sponsors and partners.
(3) Cookie-based Information: [coin] may use cookies on its Website. "Cookies" are
pieces of information that a website transfers to a visitor’s hard drive
for record keeping
and identification purposes. Cookies are used to make the visitor’s use
of a website
easier by saving visitor preferences and passwords and to identify which areas
of the
Website are popular and which areas need improvement and how to target certain
advertising to its visitors. [coin] does not use cookies to collect
personally identifiable
information except in connection with a password protected online registration
for a
contest or newsletter or other service and only with the visitor’s informed
consent.
Visitors may visit the Website with its cookies turned off to avoid the collection
of Cookie-based Information.
Protection of Visitors’ Personal Information: [coin] protects the Personal Information it collects with appropriate technological, physical and administrative safeguards to protect if from unauthorized disclosure or use. Access to Personal Information collected by [coin] is limited to authorized individuals and stored on its databases, which are protected by firewall's and are password-secured. [coin] retains the Personal Information only for as long as is required for the purposes identified at the time of its collection and consented to by the visitor providing it or as otherwise required by law. Once Personal Information is no longer necessary for the purposes consented to by the visitor, it is [coin]’s practice to delete it from its data bases or systems or make it anonymous.
Linked Website's: This Website may be linked to other website's. These linked website's are not under the control of [coin] and are required to have their own privacy policies. Visitors should ensure that they read and understand how their Personal Information may be collected, used, and disclosed by the linked website's as [coin] is not responsible for and shall not be held liable for any procedures, policies or activities of any website's linked to the Website.
Visitor’s Consent to Privacy Policy: By visiting and using this website, the visitor agrees to the Privacy Policy and the terms of use ("Terms of Use") linked to this Privacy Policy. If you do not agree to the Privacy Policy do not use this Website or provide Personal Information to [coin]. If you wish to amend, update or remove the Personal Information already provided, contact [privacy issues e-mail address].
Accountability: [coin] takes its commitment to securing privacy very seriously. From time to time, [coin] may amend or update this Privacy Policy to comply with visitor concerns, best practices and/or the law. [coin] has appointed a member of its management team to act as [coin]’s Privacy Officer and who is responsible for reviewing, approving and administering this Privacy Policy and [coin]’s commitments hereunder. If you have any questions, concerns or comments, feel free to contact the Privacy Officer at [privacy issues e-mail address] or by telephone at [privacy issue phone number] or in writing at: [privacy issues physical address].